Auditor evidence pack

Requisition at approve

Procurement & Source-to-Pay · Requisition & PO · line PR8B · Non-catalog Request. more

Chain verified

Every record links to the one before it and hashes to its stored value. 4 records were re-hashed on this page load, in order, starting from the genesis value. Nothing was read from a cached verdict.

hash = sha256(prevHash + "|" + JSON{seq, unitRef, actor, action, outcome, occurredAt})

Records

Append-only, sequenced

Agent actions

Taken by software

Human actions

Taken by a named person

Refusals

Blocked by the authority register

Corrections

Later record supersedes an earlier one

Legal hold

Held

HOLD-003

The unit

What the work was, and where it sits

Reference

PR8B-1013

Subject

Leila Kowalski

Requested by

Ethan Novak

Value

$49k

Materiality

medium

Currently held by

Director, Procurement Operations (human)

Sub-function owner

Director, Procurement Operations

Orchestrator

Requisition Orchestrator

Every action, in order

Actor, authority, versions in force, and the hash link to the record before it

Guided Buying AgentgbsCleared

Cleared request

2026-08-17 18:18:00ZAuthority PR8-AUTH-A1 · cap $250,000Jurisdiction UKAutonomy A4Retention PROC-7YLegal hold HOLD-003

Model

[email protected]

Prompt

task-execution@p21

Policy

supplier-onboarding@v6

Tools

ledger-write@t7, document-fetch@t9

in a9884a26...7a1af8out 67d1ec4b...e0f108artifact ART-PR8B-1001-1 genesis → aa8aa0ff...9d147a

Catalog Match AgenttaskCleared

Cleared classify

2026-08-17 21:58:00ZAuthority PR8-AUTH-A1 · cap $250,000Jurisdiction UKAutonomy A4Retention PROC-7YLegal hold HOLD-003

Model

[email protected]

Prompt

task-execution@p21

Policy

supplier-onboarding@v6

Tools

document-fetch@t9, read-only-lookup@t12

in c67aa27b...6aa0d4out 35f49e5d...23dfe9artifact ART-PR8B-1001-2 aa8aa0ff...9d147a → 67395ebf...77ab0f

Budget Check AgenttaskCleared

Cleared sourcing check

2026-08-18 01:39:00ZAuthority PR8-AUTH-A1 · cap $250,000Jurisdiction UKAutonomy A4Retention PROC-7YLegal hold HOLD-003

Model

[email protected]

Prompt

task-execution@p21

Policy

supplier-onboarding@v6

Tools

document-fetch@t9, read-only-lookup@t12

in de426d22...684707out d12dda2f...427292artifact ART-PR8B-1001-3 67395ebf...77ab0f → 2f88a1e5...29e7a1

Director, Procurement Operationsgate-approverHeld

Holding at approve

2026-08-18 05:19:00ZAuthority PR8-AUTH-H1 · cap $250,000Jurisdiction UKAutonomy A0Retention PROC-7YLegal hold HOLD-003

Model

human@n-a

Prompt

human@n-a

Policy

supplier-onboarding@v6

Tools

none

in 08d9d4df...026c83out 5e094687...8e3819artifact ART-PR8B-1001-4 2f88a1e5...29e7a1 → 461d5680...f27f09

Authority relied on

Who was allowed to do this, up to what value, in which jurisdictions

PR8-AUTH-A1ActiveRequisition Orchestrator

Any unit on a requisition & po line where every intake check passed, the policy in force is current, and the value sits inside the cap below.

Cap $2,000,000US · UK · DE · SG · AU · FRDelegated from Director, Procurement OperationsExpires 2026-10-05

PR8-AUTH-H1ActiveDirector, Procurement Operations

Anything the agent grant refuses, plus any override of an agent outcome. more

Cap $25,000,000US · UK · DE · SG · AU · FRDelegated from Procurement & Source-to-Pay leadershipExpires 2026-10-01

Versions in force

Exactly what was running when these actions were taken

Kind	Identifier	Version	Status	Owner
model	extract-lite	2.9	current	Platform model council
policy	supplier-onboarding	v6	current	Chief procurement officer
prompt	task-execution	p21	current	Shared service engineering
toolset	ledger-write	t7	current	Finance systems
toolset	read-only-lookup	t12	current	Platform engineering
toolset	document-fetch	t9	current	Shared service engineering

Gates on this line

The control points this unit had to clear

Approve

Held for a named human when the unit exceeds the requisition decision envelope, when confidence falls below the floor, or when a policy clause is engaged.

Approver: Director, Procurement Operations · cleared on this chain

Records schedule and holds

How long this evidence must be kept, and whether it is frozen

PROC-7Y7 years

Supplier and contract evidence

Contract limitation periods and public-sector supplier audit rights.

Deleted at seven years from contract expiry, not from record creation.

HOLD-003active

Supplier dispute — award challenge

An unsuccessful supplier has challenged an award on process grounds. more

Custodian Head of Commercial Law · requested by Chief Procurement Officer

What this pack proves, and what it does not

Read this before you rely on it

It does prove

Every action carries a named actor, an actor kind, and a timestamp.
Every action names the authority grant that permitted it and the cap that grant carries.
Every action stamps the model, prompt, policy and tool versions in force at that moment.
Corrections are additive. A later record supersedes an earlier one and says why more
The chain is re-hashed live on this page, so a single altered field is detected immediately.

It does not prove

It is not tamper-proof against an attacker with write access to the store, who could rewrite the whole chain from genesis. more
The evidence in this demonstration is modeled from a simulated estate, not captured from production systems.
Identity here is the actor name recorded on the action. more