LensReading which lens this session carries.

Govern · agent risk record · Human Resources

PIP Drafting Agent

depth-agent

All agents
Risk class
High risk
EU AI Act Annex III(4)(b)
Status
Operating with a gap
A1
Oversight
HRBP countersigning the plan
HR business partner
Explanation
Published
Performance policy section 6, published to all employees
Appeal path
Named human
240h service level
Conformity
Self-assessed
assessed 34d ago
Declared gap

Volume is too low for a statistically meaningful fairness reading at 180 plans a month across four jurisdictions. The platform reports insufficient sample rather than a ratio.

Classification

Why this agent sits in this class, under which regime

Regime
EU AI Act Annex III(4)(b)
Class
High riskAffects access to employment, credit or a comparable material interest. Requires human oversight, logging and contestability.
Basis
Employment: a system used in decisions on termination of the work relationship, since an improvement plan is a step on that path.
People affecting
Yes — the output changes an outcome for a named person
Scope
human-resources · human-resources/performance-management
Registered
155d ago
Log retention
84 months of decision logs retained
Conformity
Self-assessedAssessed by the operator. Not independent.

Human oversight

The measure, and the person it is attached to

Measure
Two humans record the decision before the agent drafts. Every draft is edited before issue.
Named human
HRBP countersigning the plan · HR business partner
Autonomy
A1
Transparency notice
Served — the affected person is told an automated system is involved
Explanation surface
PublishedA standing explanation is available to the affected person without asking.
Explanation reference
Performance policy section 6, published to all employees

How an affected person contests this

The route, the named human at the end of it, and the service level

0 appeals on record
Route
Priya Raman, Chief People Officer
Path type
Named human
The appeal lands with a person, not a queue.
Service level
240 hours
No appeal currently open against this agent.
No appeal has been raised against this agent. That is an absence of appeals, not evidence that the path works.

Adverse-impact readings behind this agent

Performance improvement plan drafting · Jul 2026

Monitoring status
Below reporting floor
Population a month
180
Review cadence
Quarterly
Priya Raman
Last reviewed
34d ago
CohortCompared withnSelection rateReference rateImpact ratioReading
50 and over
age-band
30 to 39252.5%3.2%0.80
Below reporting floor
Below the reporting floor. 1 selections against a floor of five, so no ratio should be read from this cell.
40 to 49
age-band
30 to 39413.0%3.2%0.93
Below reporting floor
Below the reporting floor. 1 selections against a floor of five, so no ratio should be read from this cell.
Under 30
age-band
30 to 39493.6%3.2%1.12
Below reporting floor
Below the reporting floor. 2 selections against a floor of five, so no ratio should be read from this cell.
Women
Gender
Men792.8%3.0%0.91
Below reporting floor
Below the reporting floor. 2 selections against a floor of five, so no ratio should be read from this cell.

Open alarms on this decision point

Derived from the readings, never authored by hand

FAIR-0017Below reporting floorMedium severityAcknowledged
2 of 6 periods produced a reading for Women, and none of them cleared the reporting floor of five selections. A ratio computed on this cell would look like a finding and would not be one.
Owner Nadia Kovac · opened 109d ago
FAIR-0018Never reportableLow severityMonitoring
No reading has ever been produced for Non-binary and self-described on this decision. The cohort is declared in scope and the population exists, but it has never once been large enough to report against Men at the confidence this program requires.
Owner Nadia Kovac · opened 170d ago
FAIR-0019Below reporting floorMedium severityAcknowledged
2 of 6 periods produced a reading for Under 30, and none of them cleared the reporting floor of five selections. A ratio computed on this cell would look like a finding and would not be one.
Owner Nadia Kovac · opened 109d ago
FAIR-0020Below reporting floorMedium severityAcknowledged
2 of 6 periods produced a reading for 40 to 49, and none of them cleared the reporting floor of five selections. A ratio computed on this cell would look like a finding and would not be one.
Owner Nadia Kovac · opened 109d ago
FAIR-0021Below reporting floorMedium severityAcknowledged
2 of 6 periods produced a reading for 50 and over, and none of them cleared the reporting floor of five selections. A ratio computed on this cell would look like a finding and would not be one.
Owner Nadia Kovac · opened 109d ago

What this record is, and what it is not

Read this before quoting anything above

Fairness readings computed on modeled data demonstrate the instrument, not a real audit result. The classification, the oversight measure, the explanation surface and the appeal route are design decisions recorded here so they can be argued with; the population behind the readings is modeled.

No agent on this register carries an independent third-party conformity assessment. Every assessment on file was made by the operator.

Appeal outcomes are recorded against the evidence spine where a unit reference exists. Where the evidence column reads “not recorded”, the appeal was resolved outside the spine and that is a gap, not a rounding.