Govern · agent risk record · Human Resources
PIP Drafting Agent
depth-agent
Risk class
High risk
EU AI Act Annex III(4)(b)
Status
Operating with a gap
A1
Oversight
HRBP countersigning the plan
HR business partner
Explanation
Published
Performance policy section 6, published to all employees
Appeal path
Named human
240h service level
Conformity
Self-assessed
assessed 34d ago
Declared gap
Volume is too low for a statistically meaningful fairness reading at 180 plans a month across four jurisdictions. more
Classification
Why this agent sits in this class, under which regime
Regime
EU AI Act Annex III(4)(b)
Class
High risk — Affects access to employment, credit or a comparable material interest. Requires human oversight, logging and contestability.
Basis
Employment: a system used in decisions on termination of the work relationship, since an improvement plan is a step on that path.
People affecting
Yes — the output changes an outcome for a named person
Scope
human-resources · human-resources/performance-management
Registered
155d ago
Log retention
84 months of decision logs retained
Conformity
Self-assessed — Assessed by the operator. Not independent.
Human oversight
The measure, and the person it is attached to
Measure
Two humans record the decision before the agent drafts. Every draft is edited before issue.
Named human
HRBP countersigning the plan · HR business partner
Autonomy
A1
Transparency notice
Served — the affected person is told an automated system is involved
Explanation surface
Published — A standing explanation is available to the affected person without asking.
Explanation reference
Performance policy section 6, published to all employees
How an affected person contests this
The route, the named human at the end of it, and the service level
0 appeals on record
Route
Priya Raman, Chief People Officer
Path type
Named human
The appeal lands with a person, not a queue.
Service level
240 hours
No appeal currently open against this agent.
No appeal has been raised against this agent. more
Adverse-impact readings behind this agent
Performance improvement plan drafting · Jul 2026
Monitoring status
Below reporting floor
Population a month
180
Review cadence
Quarterly
Priya Raman
Last reviewed
34d ago
| Cohort | Compared with | n | Selection rate | Reference rate | Impact ratio | Reading |
|---|---|---|---|---|---|---|
50 and over age-band | 30 to 39 | 25 | 2.5% | 3.2% | 0.80 | Below reporting floor Below the reporting floor. 1 selections against a floor of five, so no ratio should be read from this cell. |
40 to 49 age-band | 30 to 39 | 41 | 3.0% | 3.2% | 0.93 | Below reporting floor Below the reporting floor. 1 selections against a floor of five, so no ratio should be read from this cell. |
Under 30 age-band | 30 to 39 | 49 | 3.6% | 3.2% | 1.12 | Below reporting floor Below the reporting floor. 2 selections against a floor of five, so no ratio should be read from this cell. |
Women Gender | Men | 79 | 2.8% | 3.0% | 0.91 | Below reporting floor Below the reporting floor. 2 selections against a floor of five, so no ratio should be read from this cell. |
Open alarms on this decision point
Derived from the readings, never authored by hand
FAIR-0017Below reporting floorMedium severityAcknowledged
2 of 6 periods produced a reading for Women, and none of them cleared the reporting floor of five selections. more
Owner Nadia Kovac · opened 109d ago
FAIR-0018Never reportableLow severityMonitoring
No reading has ever been produced for Non-binary and self-described on this decision. more
Owner Nadia Kovac · opened 170d ago
FAIR-0019Below reporting floorMedium severityAcknowledged
2 of 6 periods produced a reading for Under 30, and none of them cleared the reporting floor of five selections. more
Owner Nadia Kovac · opened 109d ago
FAIR-0020Below reporting floorMedium severityAcknowledged
2 of 6 periods produced a reading for 40 to 49, and none of them cleared the reporting floor of five selections. more
Owner Nadia Kovac · opened 109d ago
FAIR-0021Below reporting floorMedium severityAcknowledged
2 of 6 periods produced a reading for 50 and over, and none of them cleared the reporting floor of five selections. more
Owner Nadia Kovac · opened 109d ago
What this record is, and what it is not
Read this before quoting anything above
Fairness readings computed on modeled data demonstrate the instrument, not a real audit result. more
No agent on this register carries an independent third-party conformity assessment. Every assessment on file was made by the operator.
Appeal outcomes are recorded against the evidence spine where a unit reference exists. more