Auditor evidence pack
Supplier record at risk classify
Procurement & Source-to-Pay · Supplier Onboarding · line PR6A · Supplier Onboarding. more
Chain verified
Every record links to the one before it and hashes to its stored value. 5 records were re-hashed on this page load, in order, starting from the genesis value. Nothing was read from a cached verdict.
hash = sha256(prevHash + "|" + JSON{seq, unitRef, actor, action, outcome, occurredAt})
Records
5
Append-only, sequenced
Agent actions
4
Taken by software
Human actions
1
Taken by a named person
Refusals
0
Blocked by the authority register
Corrections
0
Later record supersedes an earlier one
Legal hold
Held
HOLD-003
The unit
What the work was, and where it sits
Reference
PR6A-1047
Subject
Mei Rhodes
Requested by
Clara Nakamura
Value
$28k
Materiality
low
Currently held by
Registration Agent (agent)
Sub-function owner
Director, Supplier Management
Orchestrator
Supplier Onboarding Orchestrator
Every action, in order
Actor, authority, versions in force, and the hash link to the record before it
1
Registration AgentgbsCleared
Cleared register
2026-08-18 03:41:00ZAuthority PR6-AUTH-A1 · cap $25,000Jurisdiction UKAutonomy A3Retention PROC-7YLegal hold HOLD-003
Model
Prompt
task-execution@p21
Policy
supplier-onboarding@v6
Tools
ledger-write@t7, document-fetch@t9
in 941acf8d...2e0844out 899af92f...c4df30artifact ART-PR6A-1006-1 genesis → a7e8645e...203f6d
2
Registration AgentgbsCleared
Cleared collect documents
2026-08-18 04:45:00ZAuthority PR6-AUTH-A1 · cap $25,000Jurisdiction UKAutonomy A3Retention PROC-7YLegal hold HOLD-003
Model
Prompt
task-execution@p21
Policy
supplier-onboarding@v6
Tools
ledger-write@t7, document-fetch@t9
in 769f073a...fd769aout 60115724...5e635cartifact ART-PR6A-1006-2 a7e8645e...203f6d → 725f951c...ca2fad
3
Registration AgentgbsCleared
Cleared screen sanctions
2026-08-18 05:49:00ZAuthority PR6-AUTH-A1 · cap $25,000Jurisdiction UKAutonomy A3Retention PROC-7YLegal hold HOLD-003
Model
Prompt
task-execution@p21
Policy
supplier-onboarding@v6
Tools
ledger-write@t7, document-fetch@t9
in f225b856...8d7772out 264649d1...00ed69artifact ART-PR6A-1006-3 725f951c...ca2fad → dc46aebb...76a834
4
Director, Supplier Managementaccountable-ownerCleared
Cleared verify bank details
2026-08-18 06:52:00ZAuthority PR6-AUTH-H1 · cap $25,000Jurisdiction UKAutonomy A0Retention PROC-7YLegal hold HOLD-003
Model
human@n-a
Prompt
human@n-a
Policy
supplier-onboarding@v6
Tools
none
in 77a28f99...8531c4out 59ba28f5...a21103artifact ART-PR6A-1006-4 dc46aebb...76a834 → 4f909a8c...730f01
5
Master Data Creation AgenttaskIn progress
Holding at risk classify
2026-08-18 07:56:00ZAuthority PR6-AUTH-A1 · cap $25,000Jurisdiction UKAutonomy A3Retention PROC-7YLegal hold HOLD-003
Model
Prompt
task-execution@p21
Policy
supplier-onboarding@v6
Tools
document-fetch@t9, read-only-lookup@t12
in fdaeb657...50e261out e4e7db59...f5ad74artifact ART-PR6A-1006-5 4f909a8c...730f01 → 4dc52f20...81cdee
Authority relied on
Who was allowed to do this, up to what value, in which jurisdictions
Any unit on a supplier onboarding line where every intake check passed, the policy in force is current, and the value sits inside the cap below.
Cap $2,000,000US · UK · DE · SG · AU · FRDelegated from Director, Supplier ManagementExpires 2027-03-19
Anything the agent grant refuses, plus any override of an agent outcome. more
Cap $25,000,000US · UK · DE · SG · AU · FRDelegated from Procurement & Source-to-Pay leadershipExpires 2027-05-05
Versions in force
Exactly what was running when these actions were taken
| Kind | Identifier | Version | Status | Owner |
|---|---|---|---|---|
| model | extract-lite | 2.9 | current | Platform model council |
| policy | supplier-onboarding | v6 | current | Chief procurement officer |
| prompt | task-execution | p21 | current | Shared service engineering |
| toolset | ledger-write | t7 | current | Finance systems |
| toolset | read-only-lookup | t12 | current | Platform engineering |
| toolset | document-fetch | t9 | current | Shared service engineering |
Gates on this line
The control points this unit had to clear
Verify bank details
Held for a named human when the unit exceeds the supplier record decision envelope, when confidence falls below the floor, or when a policy clause is engaged.
Approver: Director, Supplier Management · not reached
Approve
Held for a named human when the unit exceeds the supplier record decision envelope, when confidence falls below the floor, or when a policy clause is engaged.
Approver: Director, Supplier Management · not reached
Records schedule and holds
How long this evidence must be kept, and whether it is frozen
PROC-7Y7 years
Supplier and contract evidence
Contract limitation periods and public-sector supplier audit rights.
Deleted at seven years from contract expiry, not from record creation.
HOLD-003active
Supplier dispute — award challenge
An unsuccessful supplier has challenged an award on process grounds. more
Custodian Head of Commercial Law · requested by Chief Procurement Officer
What this pack proves, and what it does not
Read this before you rely on it
It does prove
- Every action carries a named actor, an actor kind, and a timestamp.
- Every action names the authority grant that permitted it and the cap that grant carries.
- Every action stamps the model, prompt, policy and tool versions in force at that moment.
- Corrections are additive. A later record supersedes an earlier one and says why more
- The chain is re-hashed live on this page, so a single altered field is detected immediately.
It does not prove
- It is not tamper-proof against an attacker with write access to the store, who could rewrite the whole chain from genesis. more
- The evidence in this demonstration is modeled from a simulated estate, not captured from production systems.
- Identity here is the actor name recorded on the action. more