Auditor evidence pack

Supplier contract at legal check

Procurement & Source-to-Pay · Contract Execution · line PR5B · Contract Amendment. more

Chain verified

Every record links to the one before it and hashes to its stored value. 3 records were re-hashed on this page load, in order, starting from the genesis value. Nothing was read from a cached verdict.

hash = sha256(prevHash + "|" + JSON{seq, unitRef, actor, action, outcome, occurredAt})

Records

Append-only, sequenced

Agent actions

Taken by software

Human actions

Taken by a named person

Refusals

Blocked by the authority register

Corrections

Later record supersedes an earlier one

Legal hold

Held

HOLD-003

The unit

What the work was, and where it sits

Reference

PR5B-1050

Subject

Daniel Voss

Requested by

Beatriz Farouk

Value

$5k

Materiality

low

Currently held by

Director, Contract Management (human)

Sub-function owner

Director, Contract Management

Orchestrator

Procurement Contract Orchestrator

Every action, in order

Actor, authority, versions in force, and the hash link to the record before it

Template Selection AgentgbsCleared

Cleared request

2026-08-17 14:05:00ZAuthority PR5-AUTH-A1 · cap $25,000Jurisdiction AUAutonomy A3Retention PROC-7YLegal hold HOLD-003

Model

[email protected]

Prompt

task-execution@p21

Policy

supplier-onboarding@v6

Tools

ledger-write@t7, document-fetch@t9

in f0b0374c...d83160out ce42e594...7b2298artifact ART-PR5B-1007-1 genesis → 37bc363f...6f0495

Terms Assembly AgenttaskCleared

Cleared model delta

2026-08-17 20:23:00ZAuthority PR5-AUTH-A1 · cap $25,000Jurisdiction AUAutonomy A3Retention PROC-7YLegal hold HOLD-003

Model

[email protected]

Prompt

task-execution@p21

Policy

supplier-onboarding@v6

Tools

document-fetch@t9, read-only-lookup@t12

in cf83334c...deaf21out 5e77264f...22376fartifact ART-PR5B-1007-2 37bc363f...6f0495 → 06c338fb...0ce2b7

Director, Contract Managementgate-approverHeld

Holding at legal check

2026-08-18 02:42:00ZAuthority PR5-AUTH-H1 · cap $25,000Jurisdiction AUAutonomy A0Retention PROC-7YLegal hold HOLD-003

Model

human@n-a

Prompt

human@n-a

Policy

supplier-onboarding@v6

Tools

none

in fccfd84d...3006feout ba32aac3...75442cartifact ART-PR5B-1007-3 06c338fb...0ce2b7 → 1ca3ec9c...bd39dd

Authority relied on

Who was allowed to do this, up to what value, in which jurisdictions

PR5-AUTH-A1ActiveProcurement Contract Orchestrator

Any unit on a contract execution line where every intake check passed, the policy in force is current, and the value sits inside the cap below.

Cap $250,000US · UK · DE · SG · AUDelegated from Director, Contract ManagementExpires 2026-09-11

PR5-AUTH-H1ActiveDirector, Contract Management

Anything the agent grant refuses, plus any override of an agent outcome. more

Cap $2,000,000US · UK · DE · SG · AUDelegated from Procurement & Source-to-Pay leadershipExpires 2027-02-07

Versions in force

Exactly what was running when these actions were taken

Kind	Identifier	Version	Status	Owner
model	extract-lite	2.9	current	Platform model council
policy	supplier-onboarding	v6	current	Chief procurement officer
prompt	task-execution	p21	current	Shared service engineering
toolset	ledger-write	t7	current	Finance systems
toolset	read-only-lookup	t12	current	Platform engineering
toolset	document-fetch	t9	current	Shared service engineering

Gates on this line

The control points this unit had to clear

Legal check

Held for a named human when the unit exceeds the supplier contract decision envelope, when confidence falls below the floor, or when a policy clause is engaged.

Approver: Director, Contract Management · cleared on this chain

Approve

Held for a named human when the unit exceeds the supplier contract decision envelope, when confidence falls below the floor, or when a policy clause is engaged.

Approver: Director, Contract Management · not reached

Records schedule and holds

How long this evidence must be kept, and whether it is frozen

PROC-7Y7 years

Supplier and contract evidence

Contract limitation periods and public-sector supplier audit rights.

Deleted at seven years from contract expiry, not from record creation.

HOLD-003active

Supplier dispute — award challenge

An unsuccessful supplier has challenged an award on process grounds. more

Custodian Head of Commercial Law · requested by Chief Procurement Officer

What this pack proves, and what it does not

Read this before you rely on it

It does prove

Every action carries a named actor, an actor kind, and a timestamp.
Every action names the authority grant that permitted it and the cap that grant carries.
Every action stamps the model, prompt, policy and tool versions in force at that moment.
Corrections are additive. A later record supersedes an earlier one and says why more
The chain is re-hashed live on this page, so a single altered field is detected immediately.

It does not prove

It is not tamper-proof against an attacker with write access to the store, who could rewrite the whole chain from genesis. more
The evidence in this demonstration is modeled from a simulated estate, not captured from production systems.
Identity here is the actor name recorded on the action. more