Auditor evidence pack
Payment run at approve run
Procurement & Source-to-Pay · Payment Interlock · line PR10A · Payment Run. more
Chain verified
Every record links to the one before it and hashes to its stored value. 5 records were re-hashed on this page load, in order, starting from the genesis value. Nothing was read from a cached verdict.
hash = sha256(prevHash + "|" + JSON{seq, unitRef, actor, action, outcome, occurredAt})
Records
5
Append-only, sequenced
Agent actions
3
Taken by software
Human actions
2
Taken by a named person
Refusals
0
Blocked by the authority register
Corrections
0
Later record supersedes an earlier one
Legal hold
Held
HOLD-003
The unit
What the work was, and where it sits
Reference
PR10A-1013
Subject
Yuki Haddad
Requested by
Ines Adeyemi
Value
$85k
Materiality
medium
Currently held by
Payment Policy Agent (agent)
Sub-function owner
Director, Payment Operations
Orchestrator
Payment Interlock Orchestrator
Every action, in order
Actor, authority, versions in force, and the hash link to the record before it
1
Payment Proposal AgentgbsCleared
Cleared select due
2026-08-18 08:44:00ZAuthority PR10-AUTH-A1 · cap $250,000Jurisdiction DEAutonomy A3Retention PROC-7YLegal hold HOLD-003
Model
Prompt
task-execution@p21
Policy
supplier-onboarding@v6
Tools
ledger-write@t7, document-fetch@t9
in dbc60c5c...478de9out 5d76aed2...699c45artifact ART-PR10A-1001-1 genesis → d791a52a...ff1edc
2
Payment Proposal AgentgbsCleared
Cleared optimize discount
2026-08-18 08:47:00ZAuthority PR10-AUTH-A1 · cap $250,000Jurisdiction DEAutonomy A3Retention PROC-7YLegal hold HOLD-003
Model
Prompt
task-execution@p21
Policy
supplier-onboarding@v6
Tools
ledger-write@t7, document-fetch@t9
in 000cc689...3f0252out a6c7bbb4...c00cc5artifact ART-PR10A-1001-2 d791a52a...ff1edc → de8332c3...11677a
3
Payment Proposal AgentgbsCleared
Cleared fraud screen
2026-08-18 08:50:00ZAuthority PR10-AUTH-A1 · cap $250,000Jurisdiction DEAutonomy A3Retention PROC-7YLegal hold HOLD-003
Model
Prompt
task-execution@p21
Policy
supplier-onboarding@v6
Tools
ledger-write@t7, document-fetch@t9
in 72d97d84...812381out 2c8f1c92...fc1400artifact ART-PR10A-1001-3 de8332c3...11677a → 624a7b65...c9ad23
4
Director, Payment Operationsgate-approverCleared
Cleared treasury check
2026-08-18 08:54:00ZAuthority PR10-AUTH-H1 · cap $250,000Jurisdiction DEAutonomy A0Retention PROC-7YLegal hold HOLD-003
Model
human@n-a
Prompt
human@n-a
Policy
supplier-onboarding@v6
Tools
none
in 89b920c4...f388f6out 3a09866e...fc8e41artifact ART-PR10A-1001-4 624a7b65...c9ad23 → c7fdffee...3617c3
5
Director, Payment Operationsgate-approverIn progress
Holding at approve run
2026-08-18 08:57:00ZAuthority PR10-AUTH-H1 · cap $250,000Jurisdiction DEAutonomy A0Retention PROC-7YLegal hold HOLD-003
Model
human@n-a
Prompt
human@n-a
Policy
supplier-onboarding@v6
Tools
none
in fb409551...d3ca76out 338edbff...bfd393artifact ART-PR10A-1001-5 c7fdffee...3617c3 → 758c7ecf...76a462
Authority relied on
Who was allowed to do this, up to what value, in which jurisdictions
Any unit on a payment interlock line where every intake check passed, the policy in force is current, and the value sits inside the cap below.
Cap $250,000US · UK · DE · SG · AUDelegated from Director, Payment OperationsExpires 2027-01-15
Anything the agent grant refuses, plus any override of an agent outcome. more
Cap $2,000,000US · UK · DE · SG · AUDelegated from Procurement & Source-to-Pay leadershipExpires 2026-12-18
Versions in force
Exactly what was running when these actions were taken
| Kind | Identifier | Version | Status | Owner |
|---|---|---|---|---|
| model | extract-lite | 2.9 | current | Platform model council |
| policy | supplier-onboarding | v6 | current | Chief procurement officer |
| prompt | task-execution | p21 | current | Shared service engineering |
| toolset | ledger-write | t7 | current | Finance systems |
| toolset | document-fetch | t9 | current | Shared service engineering |
Gates on this line
The control points this unit had to clear
Treasury check
Held for a named human when the unit exceeds the payment run decision envelope, when confidence falls below the floor, or when a policy clause is engaged.
Approver: Director, Payment Operations · not reached
Approve run
Held for a named human when the unit exceeds the payment run decision envelope, when confidence falls below the floor, or when a policy clause is engaged.
Approver: Director, Payment Operations · cleared on this chain
Records schedule and holds
How long this evidence must be kept, and whether it is frozen
PROC-7Y7 years
Supplier and contract evidence
Contract limitation periods and public-sector supplier audit rights.
Deleted at seven years from contract expiry, not from record creation.
HOLD-003active
Supplier dispute — award challenge
An unsuccessful supplier has challenged an award on process grounds. more
Custodian Head of Commercial Law · requested by Chief Procurement Officer
What this pack proves, and what it does not
Read this before you rely on it
It does prove
- Every action carries a named actor, an actor kind, and a timestamp.
- Every action names the authority grant that permitted it and the cap that grant carries.
- Every action stamps the model, prompt, policy and tool versions in force at that moment.
- Corrections are additive. A later record supersedes an earlier one and says why more
- The chain is re-hashed live on this page, so a single altered field is detected immediately.
It does not prove
- It is not tamper-proof against an attacker with write access to the store, who could rewrite the whole chain from genesis. more
- The evidence in this demonstration is modeled from a simulated estate, not captured from production systems.
- Identity here is the actor name recorded on the action. more