Auditor evidence pack
Payment run at remittance advice
Procurement & Source-to-Pay · Payment Interlock · line PR10A · Payment Run. more
Chain verified
Every record links to the one before it and hashes to its stored value. 5 records were re-hashed on this page load, in order, starting from the genesis value. Nothing was read from a cached verdict.
hash = sha256(prevHash + "|" + JSON{seq, unitRef, actor, action, outcome, occurredAt})
Records
5
Append-only, sequenced
Agent actions
3
Taken by software
Human actions
2
Taken by a named person
Refusals
0
Blocked by the authority register
Corrections
0
Later record supersedes an earlier one
Legal hold
Held
HOLD-003
The unit
What the work was, and where it sits
Reference
PR10A-1002
Subject
Sanjay Bianchi
Requested by
Grace Duarte
Value
$84k
Materiality
medium
Currently held by
S2P spine (gbs)
Sub-function owner
Director, Payment Operations
Orchestrator
Payment Interlock Orchestrator
Every action, in order
Actor, authority, versions in force, and the hash link to the record before it
1
Payment Proposal AgentgbsCleared
Cleared fraud screen
2026-08-18 02:33:00ZAuthority PR10-AUTH-A1 · cap $250,000Jurisdiction AUAutonomy A3Retention PROC-7YLegal hold HOLD-003
Model
Prompt
task-execution@p21
Policy
supplier-onboarding@v6
Tools
ledger-write@t7, document-fetch@t9
in 8b32b7f5...7cd670out 1a26fcd1...9406adartifact ART-PR10A-1000-1 genesis → 47bec9b2...3b5901
2
Director, Payment Operationsaccountable-ownerCleared
Cleared treasury check
2026-08-18 03:50:00ZAuthority PR10-AUTH-H1 · cap $250,000Jurisdiction AUAutonomy A0Retention PROC-7YLegal hold HOLD-003
Model
human@n-a
Prompt
human@n-a
Policy
supplier-onboarding@v6
Tools
none
in c5f3ac24...4d4cfbout 3bee6f03...5a10d4artifact ART-PR10A-1000-2 47bec9b2...3b5901 → 307bf338...6a516d
3
Director, Payment Operationsaccountable-ownerCleared
Cleared approve run
2026-08-18 05:08:00ZAuthority PR10-AUTH-H1 · cap $250,000Jurisdiction AUAutonomy A0Retention PROC-7YLegal hold HOLD-003
Model
human@n-a
Prompt
human@n-a
Policy
supplier-onboarding@v6
Tools
none
in 93ad4628...e6a0f2out b1b02bff...0b3735artifact ART-PR10A-1000-3 307bf338...6a516d → 28c7001d...8ea6d8
4
Payment Proposal AgentgbsCleared
Cleared execute
2026-08-18 06:25:00ZAuthority PR10-AUTH-A1 · cap $250,000Jurisdiction AUAutonomy A3Retention PROC-7YLegal hold HOLD-003
Model
Prompt
task-execution@p21
Policy
supplier-onboarding@v6
Tools
ledger-write@t7, document-fetch@t9
in 30e6b7fc...7d6f30out 589af5e3...e5ee75artifact ART-PR10A-1000-4 28c7001d...8ea6d8 → b7ba6dc9...da8d82
5
Payment Proposal AgentgbsIn progress
Holding at remittance advice
2026-08-18 07:43:00ZAuthority PR10-AUTH-A1 · cap $250,000Jurisdiction AUAutonomy A3Retention PROC-7YLegal hold HOLD-003
Model
Prompt
task-execution@p21
Policy
supplier-onboarding@v6
Tools
ledger-write@t7, document-fetch@t9
in 460f8fe0...a401caout 2d3c4b92...703528artifact ART-PR10A-1000-5 b7ba6dc9...da8d82 → 06946f0c...de5318
Authority relied on
Who was allowed to do this, up to what value, in which jurisdictions
Any unit on a payment interlock line where every intake check passed, the policy in force is current, and the value sits inside the cap below.
Cap $250,000US · UK · DE · SG · AUDelegated from Director, Payment OperationsExpires 2027-01-15
Anything the agent grant refuses, plus any override of an agent outcome. more
Cap $2,000,000US · UK · DE · SG · AUDelegated from Procurement & Source-to-Pay leadershipExpires 2026-12-18
Versions in force
Exactly what was running when these actions were taken
| Kind | Identifier | Version | Status | Owner |
|---|---|---|---|---|
| model | extract-lite | 2.9 | current | Platform model council |
| policy | supplier-onboarding | v6 | current | Chief procurement officer |
| prompt | task-execution | p21 | current | Shared service engineering |
| toolset | ledger-write | t7 | current | Finance systems |
| toolset | document-fetch | t9 | current | Shared service engineering |
Gates on this line
The control points this unit had to clear
Treasury check
Held for a named human when the unit exceeds the payment run decision envelope, when confidence falls below the floor, or when a policy clause is engaged.
Approver: Director, Payment Operations · not reached
Approve run
Held for a named human when the unit exceeds the payment run decision envelope, when confidence falls below the floor, or when a policy clause is engaged.
Approver: Director, Payment Operations · not reached
Records schedule and holds
How long this evidence must be kept, and whether it is frozen
PROC-7Y7 years
Supplier and contract evidence
Contract limitation periods and public-sector supplier audit rights.
Deleted at seven years from contract expiry, not from record creation.
HOLD-003active
Supplier dispute — award challenge
An unsuccessful supplier has challenged an award on process grounds. more
Custodian Head of Commercial Law · requested by Chief Procurement Officer
What this pack proves, and what it does not
Read this before you rely on it
It does prove
- Every action carries a named actor, an actor kind, and a timestamp.
- Every action names the authority grant that permitted it and the cap that grant carries.
- Every action stamps the model, prompt, policy and tool versions in force at that moment.
- Corrections are additive. A later record supersedes an earlier one and says why more
- The chain is re-hashed live on this page, so a single altered field is detected immediately.
It does not prove
- It is not tamper-proof against an attacker with write access to the store, who could rewrite the whole chain from genesis. more
- The evidence in this demonstration is modeled from a simulated estate, not captured from production systems.
- Identity here is the actor name recorded on the action. more