Auditor evidence pack
Asset at tag
Administration · Fleet & Assets · line AD7A · Asset Acquisition to Register. more
Chain verified
Every record links to the one before it and hashes to its stored value. 5 records were re-hashed on this page load, in order, starting from the genesis value. Nothing was read from a cached verdict.
hash = sha256(prevHash + "|" + JSON{seq, unitRef, actor, action, outcome, occurredAt})
Records
5
Append-only, sequenced
Agent actions
4
Taken by software
Human actions
1
Taken by a named person
Refusals
0
Blocked by the authority register
Corrections
0
Later record supersedes an earlier one
Legal hold
Held
HOLD-004
The unit
What the work was, and where it sits
Reference
AD7A-1019
Subject
Victor Adeyemi
Requested by
Ethan Rhodes
Value
$41k
Materiality
medium
Currently held by
Utilization Agent (agent)
Sub-function owner
Director, Fleet & Assets
Orchestrator
Fleet & Asset Orchestrator
Every action, in order
Actor, authority, versions in force, and the hash link to the record before it
1
Asset Register AgentgbsCleared
Cleared request
2026-08-18 08:36:00ZAuthority AD7-AUTH-A1 · cap $250,000Jurisdiction AUAutonomy A3Retention OPS-3YLegal hold HOLD-004
Model
Prompt
task-execution@p21
Policy
materiality-bands@v9
Tools
ledger-write@t7, document-fetch@t9
in 6c6b80ce...3f4258out 9c72d374...a90170artifact ART-AD7A-1002-1 genesis → 17d97c08...0f6514
2
Director, Fleet & Assetsaccountable-ownerCleared
Cleared approve
2026-08-18 08:41:00ZAuthority AD7-AUTH-H1 · cap $250,000Jurisdiction AUAutonomy A0Retention OPS-3YLegal hold HOLD-004
Model
human@n-a
Prompt
human@n-a
Policy
materiality-bands@v9
Tools
none
in 777d5fc1...fd33faout bf030a20...01166aartifact ART-AD7A-1002-2 17d97c08...0f6514 → 33d05007...7055a0
3
Asset Register AgentgbsCleared
Cleared order
2026-08-18 08:46:00ZAuthority AD7-AUTH-A1 · cap $250,000Jurisdiction AUAutonomy A3Retention OPS-3YLegal hold HOLD-004
Model
Prompt
task-execution@p21
Policy
materiality-bands@v9
Tools
ledger-write@t7, document-fetch@t9
in 79a99437...5e0a29out 3aa5ebea...92960cartifact ART-AD7A-1002-3 33d05007...7055a0 → a40b258f...d5b075
4
Depreciation AgentgbsCleared
Cleared receive
2026-08-18 08:50:00ZAuthority AD7-AUTH-A1 · cap $250,000Jurisdiction AUAutonomy A3Retention OPS-3YLegal hold HOLD-004
Model
Prompt
task-execution@p21
Policy
materiality-bands@v9
Tools
ledger-write@t7, document-fetch@t9
in 7517e88e...bf71ecout 23498105...e907a3artifact ART-AD7A-1002-4 a40b258f...d5b075 → 4b142aba...c18ef8
5
Disposal AgenttaskIn progress
Holding at tag
2026-08-18 08:55:00ZAuthority AD7-AUTH-A1 · cap $250,000Jurisdiction AUAutonomy A3Retention OPS-3YLegal hold HOLD-004
Model
Prompt
task-execution@p21
Policy
materiality-bands@v9
Tools
document-fetch@t9, read-only-lookup@t12
in c4a11f27...ee6d14out 9fd12a03...ac9285artifact ART-AD7A-1002-5 4b142aba...c18ef8 → c87679ec...48b22d
Authority relied on
Who was allowed to do this, up to what value, in which jurisdictions
Any unit on a fleet & assets line where every intake check passed, the policy in force is current, and the value sits inside the cap below.
Cap $2,000,000US · UK · DEDelegated from Director, Fleet & AssetsExpires 2026-11-08
Anything the agent grant refuses, plus any override of an agent outcome. more
Cap $25,000,000US · UK · DEDelegated from Administration leadershipExpires 2027-04-11
Versions in force
Exactly what was running when these actions were taken
| Kind | Identifier | Version | Status | Owner |
|---|---|---|---|---|
| model | extract-lite | 2.9 | current | Platform model council |
| policy | materiality-bands | v9 | current | Group controller |
| prompt | task-execution | p21 | current | Shared service engineering |
| toolset | ledger-write | t7 | current | Finance systems |
| toolset | read-only-lookup | t12 | current | Platform engineering |
| toolset | document-fetch | t9 | current | Shared service engineering |
Gates on this line
The control points this unit had to clear
Approve
Held for a named human when the unit exceeds the asset decision envelope, when confidence falls below the floor, or when a policy clause is engaged.
Approver: Director, Fleet & Assets · not reached
Records schedule and holds
How long this evidence must be kept, and whether it is frozen
OPS-3Y3 years
Operational routing and execution
Internal operating requirement. No statutory driver, so the shortest defensible period is used deliberately.
Deleted at three years. more
HOLD-004active
Internal investigation — expense approvals
A pattern of approvals just under a materiality threshold was flagged by the observe layer and is being examined. more
Custodian Head of Internal Investigations · requested by Audit committee
What this pack proves, and what it does not
Read this before you rely on it
It does prove
- Every action carries a named actor, an actor kind, and a timestamp.
- Every action names the authority grant that permitted it and the cap that grant carries.
- Every action stamps the model, prompt, policy and tool versions in force at that moment.
- Corrections are additive. A later record supersedes an earlier one and says why more
- The chain is re-hashed live on this page, so a single altered field is detected immediately.
It does not prove
- It is not tamper-proof against an attacker with write access to the store, who could rewrite the whole chain from genesis. more
- The evidence in this demonstration is modeled from a simulated estate, not captured from production systems.
- Identity here is the actor name recorded on the action. more