Function cockpit

Administration

Agents protect executive attention. Humans decide what deserves it.

Autonomy0% / 84%

Phase: Phase 3 — Functional orchestration

Run executive and workplace services as a coordinated attention system: scheduling, travel, expense evidence, records and facilities routing are agent work; executive prioritization, sensitive relationships and safety remain human.

Trust score

Touchless

Human review

Override rate

Capacity released

30-50% administrative-capacity release, mostly through reduced coordination and rekeying

Accountable human

Chief Administrative Officer

CoS agent: Administration Chief of Staff

Gates, kill switches, and the decision ledger

Governance

Autonomy is only defensible if the brakes are documented

Every gate below names a threshold, an approver, and a clock. Everything the function has decided recently sits in the ledger underneath, whether a person or an agent made the call.

Active gates

Pending decisions

Approved this cycle

Contained or reversed

Gate register

The conditions under which an agent must stop and ask.

Gate	Trigger threshold	Approver	SLA	Waivable
Travel above $5,000 Approval gate	Any itinerary exceeding $5,000 in total cost	Function leader	1 business day	Hard stop
Security-sensitive itinerary Approval gate	Travel to any listed destination or any executive protection requirement	Security and Chief Administrative Officer	2 business days	Hard stop
Records disposition Approval gate	Any deletion, destruction or retention-period change	Records officer and Legal	5 business days	Hard stop
Executive calendar displacement Escalation	Any change that displaces an existing external commitment	Executive assistant	2 hours	Hard stop

Decision ledger

Immutable record of what was decided, by whom, and how long it took.

1 awaiting you

Notification
Disruption rebooking completed autonomously
Auto-executedLow
Travel Agent rebooked 14 travelers affected by a hub cancellation within policy, notified each traveler and preserved original cost centers.
Travel Agent · 9d 7h ago
Approval gate
Security-sensitive itinerary held
PendingHigh
Travel Agent assembled an itinerary to a listed destination. Booking held pending security review; alternative routings and risk notes are attached.
Corporate security · 9d 8h ago
Requester can escalate only at this materiality
Oversight
Expense duplicate pattern reported
Auto-executedMedium
Expense Agent identified nine claims matching prior submissions across two cost centers and routed the pattern to the Finance controls desk.
Expense Agent · 9d 9h ago
Escalation
Records deletion request blocked
ContainedHigh
Records Agent blocked a bulk deletion request covering records under an active legal hold and routed the request to the records officer with the hold reference.
Records Agent · 9d 10h ago

Kill switches

Named, tested, and reachable in one click by the accountable human.

Exposure of executive location or itinerary
Unauthorized visitor granted site access
Repeated booking error affecting an executive
Records-policy violation or premature deletion
Sensitive meeting content routed outside its audience

Human accountability

Cannot be delegated to an agent at any autonomy level.

Executive prioritization and calendar trade-offs
Sensitive invitations and relationship judgment
Nonstandard or security-sensitive travel
Records disposition and retention exceptions
Major facilities commitments and emergency decisions

Signs for this function

Chief Administrative Officer