Standard operating procedure · SC8B · Supply Chain

Supply Alert

Transactional procedure owned by Supplier Collaboration in Supply Chain. 5 numbered steps, 1 of them a person deciding and 4 of them agent work … more

Supply Chain manual Service view

Procedure code

SC8B

Transactional

Rule versions in force

v4.5 · v3.4 · v2.0

3 governing rules stacked over it

In force since

2025-01-26

Earliest effective date across those rules

Last reviewed

2026-07-29

Latest review date across those rules

Rules approved by

Director, Supplier Collaboration

Rule health

2/3

1 under review · 0 superseded

There is no document register behind this header. The version, the dates and the approver names are read off the governing rules this procedure runs inside, which is the closest thing the estate holds to a document control record. Nobody wrote these procedures. There is no document library behind this page and no Word file anywhere in the estate. Every procedure below is generated from rows this platform already holds: the line and its ordered stations, the owning team and the person accountable for it, the policy items bound to that team, and the governance gates seeded against the function. The steps, the owners, the gates, the approvers, the dwell times and the volumes are read straight off those rows. The sentences that join them together are generated. Read a procedure as the estate describing itself, not as a document somebody signed.

Purpose and scope

What this procedure is for and where it stops

To run supply alert to one repeatable standard inside Supplier Collaboration, part of Supply Chain. more

Entry condition

Runs transactional. Starts when an upstream system posts an event.

Exit condition

The unit clears execute. more

In scope

Every unit of supply alert raised inside Supplier Collaboration, from the trigger below through to the final step.
4 of the 5 steps, which run without a person present.
1 decision that stops the line until a named person releases it.

Out of scope

Anything outside the envelope set by the owning team. It leaves the line at a gate and becomes the named approver's decision.
Work that belongs to another function. This line records no handoff, so nothing leaves it mid-flow.
The 1 step carried on the shared AI GBS spine. They are done for this line but not by this function.

Who owns it

Runs the line

Supplier Collaboration Orchestrator

Accountable person

Director, Supplier Collaboration

The end of the escalation path. Above them sits Supply Chain Chief of Staff for the function.

That team’s remit

Owns commit work end to end inside Supply Chain. more

That remit describes the whole team, not this one procedure, so its counts are larger than the ones on this page.

Autonomy

79% now · ceiling 85%

Forecast publication and commit collection are pure data exchange and run touchless. more

The procedure, step by step

5 numbered steps · 1 of them stop for a person

A step is one station on the line. more

No.	Step	Who does it	What happens	System of record	Time on the step	In flight
01	Detect supplier signal GBSgbs	Forecast Sharing Agent	Forecast Sharing Agent performs this step unattended on the shared AI GBS transaction spine, outside the function, inside the envelope its owning team has set, and writes an evidence record naming the actor, the authority it acted under and the digests of what it read and wrote.	Group ERP — Materials and Inventory	1.1 hrsstandard 1.6 hrs	39
02	Assess impact Agentworkflow	Commit Confirmation Agent	Commit Confirmation Agent performs this step unattended at the workflow layer, inside the envelope its owning team has set, and writes an evidence record naming the actor, the authority it acted under and the digests of what it read and wrote.	Enterprise Data Warehouse	2.1 hrsstandard 4.9 hrs	42
03	Model mitigation Agentworkflow	Capacity Visibility Agent	Capacity Visibility Agent performs this step unattended at the workflow layer, inside the envelope its owning team has set, and writes an evidence record naming the actor, the authority it acted under and the digests of what it read and wrote.	Group ERP — Materials and Inventory	15 minstandard 34 min	8
04	Notify planner HumanpolicyDecision	Director, Supplier Collaboration Releases: Director, Supplier Collaboration	Work stops. Director, Supplier Collaboration reviews what the line has produced and either releases the unit or sends it back. Nothing downstream of this step runs until that decision is made.Holds until: Held for a named human when the unit exceeds the commit decision envelope, when confidence falls below the floor, or when a policy clause is engaged.	Group ERP — Materials and Inventory	31 minstandard 51 min	0
05	Execute Agentworkflow	Collaborative Planning Agent	Collaborative Planning Agent performs this step unattended at the workflow layer, inside the envelope its owning team has set, and writes an evidence record naming the actor, the authority it acted under and the digests of what it read and wrote.	Supply and Demand Planning	3.0 hrsstandard 6.0 hrs	34

The swimlane

The same steps, laid out by who is holding the work

Three lanes: a person deciding, an agent working, and the shared services spine. more

Person1 station and 7% of the dwellAgent3 stations and 76% of the dwellShared spine1 station and 16% of the dwell3 crossings between lanes

Human

decides

Agent

does the work

GBS

shared spine

System

attributed by rule

Group ERP — Materials and Inventory

Enterprise Data Warehouse

Group ERP — Materials and Inventory

Supply and Demand Planning

Click any station to see who does it, what it costs in time, the rule that gates it and the system attributed to it.

Run the procedure

One unit walked along that swimlane on the happy viable agentified path

Press run and a single unit enters at station 01. Each station takes exactly the dwell this platform records for it and is held by whoever the estate says holds it. more

speed

worked clock

00:00

allowance clock

00:00

stations cleared

0/5

the happy path, worked time0 min of 7.0 hrs

the same run against its allowance0 min of 14 hrs

Human

decides · 1

Agent

does the work · 3

GBS

shared spine · 1

run log

Nothing has happened yet. more

where the worked time goes7.0 hrs a unit

Person31 min · 7%Agent5.3 hrs · 76%Shared spine1.1 hrs · 16%3 crossings between lanes

what makes this path viable

The lanes are the recorded lanes. 1 of the 5 stations stop for a person and every one of them still does on this run.
Every one of the 1 decision is still taken by the person who holds it. The happy path is that each one is released first time, not that it is skipped.
The owning team is held to a 85% autonomy ceiling and this run sits at 93% unattended, inside it.
3 systems are attributed across the stations, and 0 of them are connected. Nothing in this run has been watched executing against a real system of record.

what would have to change

One decision, held by Director, Supplier Collaboration. more

stays with a person

04 Notify planner — The last decision on the line. Something on every procedure ends with a person, so this one is never offered.

what this run is, and what it is not

This is a run, not a forecast. more

Happy means nothing goes wrong: no station raises an exception, no gate sends the unit back, no rework loop fires and nothing sits in a queue between stations. more

The second clock is the allowance. more

A decision may be handed to the agent lane only if two things hold … more

The run reads the station rows only. more

What this run does not model: arrival patterns, contention between procedures for the same person, shift patterns, weekends, learning curves, and the cost of anything. more

Run it again, going wrong

The same unit, the same stations, broken the way the estate already records breaking

This is the same unit on the same stations, breaking. more

No break below was chosen. more

One play head, two tracks, the same scale. The clean run stops when it runs out of stations; the other one keeps going.

As written

5 stations, nothing waiting, nothing sent back

0 min of 7.0 hrs

now Detect supplier signal · Forecast Sharing Agent · 1.1 hrs

As the ledger has it

the same stations, plus 5 categories the estate already counts

0 min of 22 hrs

now Detect supplier signal · Forecast Sharing Agent · 1.1 hrs

personagentshared spinework the break addsnobody working it

What breaks, and where it is counted

No break below was chosen. more

What the two runs say together

5 counted categories land on this procedure. more

What this run cannot claim

These breaks are shown together on one unit so the shape of a bad day fits on one screen. more

The separation register records a duty conflict against a sub-function and a named post, not against one procedure. more

Two clocks run. Worked time is the sum of the time the work is actually being done … more

Roles and responsibilities

6 named parties

The responsibility grid is assigned by a rule, not lifted from a chart. more

Party	RACI	Steps	Duty	Escalates to
Supplier Collaboration Orchestrator orchestrator	Runs the line	0	Sequences this line, holds its timetable and decides what has to surface to a person. more	Raises to Director, Supplier Collaboration when a unit falls outside the envelope or confidence drops below the floor.
Forecast Sharing Agent agent A3% autonomy · ceiling A3% 96% clean · 2% overridden	Responsible	1	Runs the repeatable portion of supplier collaboration inside the shared transaction spine at spine cost and spine controls.	Escalates to Director, Supplier Collaboration when the unit falls outside the decision envelope or confidence drops below the floor.
Commit Confirmation Agent agent A3% autonomy · ceiling A3% 94% clean · 2% overridden	Responsible	1	Executes the supplier collaboration step it owns, posts its evidence, and hands the unit to the next stage.	Escalates to Director, Supplier Collaboration when the unit falls outside the decision envelope or confidence drops below the floor.
Capacity Visibility Agent agent A3% autonomy · ceiling A3% 92% clean · 8% overridden	Responsible	1	Executes the supplier collaboration step it owns, posts its evidence, and hands the unit to the next stage.	Escalates to Director, Supplier Collaboration when the unit falls outside the decision envelope or confidence drops below the floor.
Director, Supplier Collaboration person	Accountable and responsible	1	Holds 1 decision on this line. more	Accountable to Director, Supplier Collaboration for the decisions held here.
Collaborative Planning Agent agent A3% autonomy · ceiling A3% 91% clean · 7% overridden	Responsible	1	Executes the supplier collaboration step it owns, posts its evidence, and hands the unit to the next stage.	Escalates to Director, Supplier Collaboration when the unit falls outside the decision envelope or confidence drops below the floor.

Decision points and escalation

1 places this procedure stops

04 · Notify planner

31 min

Held for a named human when the unit exceeds the commit decision envelope, when confidence falls below the floor, or when a policy clause is engaged.

Director, Supplier Collaboration

Handoffs out of this procedure

Nothing leaves this procedure for another function. It completes inside Supplier Collaboration.

The rules this procedure runs inside

3 governing rules

Supplier Collaboration Decision Envelope

active

SC8-POL-200 · envelope · vv4.5

Agents in this lane may act without a human when the commit sits inside the stated value, risk and confidence envelope. more

Approved by Director, Supplier Collaboration · in force 2025-08-29 · reviewed 2026-06-29

Binds Forecast Sharing Agent, Commit Confirmation Agent, Capacity Visibility Agent, Collaborative Planning Agent, Portal Support Agent

LATAM · US

Supplier Collaboration Evidence Standard

under review

SC8-POL-201 · evidence · vv3.4

Every autonomous decision writes inputs, the rule version applied, the model and prompt version, the output and a reversal path. more

Approved by Director, Supplier Collaboration · in force 2025-01-26 · reviewed 2026-06-06

Binds Forecast Sharing Agent, Commit Confirmation Agent, Capacity Visibility Agent, Collaborative Planning Agent, Portal Support Agent

LATAM · US

Supplier Collaboration Escalation Rule

active

SC8-POL-202 · escalation · vv2.0

Escalation is mandatory when confidence falls below the floor, when two options sit inside the confidence band, or when a break condition on a ratified position fires. more

Approved by Director, Supplier Collaboration · in force 2026-04-25 · reviewed 2026-07-29

Binds Forecast Sharing Agent, Commit Confirmation Agent, Capacity Visibility Agent, Collaborative Planning Agent, Portal Support Agent

Global

Systems this procedure touches

3 named · 0 connected

System attribution is a rule, not a reading. more

System	Vendor	Domain	Criticality	Steps	Connection
Group ERP — Materials and Inventory	SAP S/4HANA MM	supply	high	3	modeled
Enterprise Data Warehouse	Snowflake	analytics	critical	1	modeled
Supply and Demand Planning	Kinaxis RapidResponse	supply	high	1	modeled

0 of the 3 systems on this procedure is connected to the platform, and none of the twenty-six in the estate register is. 2 of them are marked as taking a write back, which is a property of the system, not a live path from here.

How it performs

End to end

7.0 hrs

Summed from the time each step sits, standard 14.0 hrs — running at 50% of the standard.

Touchless

89%

Agent share

80%

A week

7,534

In flight

123

Effort a week

31 human minutes · 387 agent minutes

Volume multiplied by the time on each step. more

Assurance over this procedure

4 governance gates sit above it

The twenty-four controls and eighteen exception classes in this platform are held at estate level … more

Gate	What trips it	Who releases it	Clock	Waivable
Weekly plan change above 10% approval	Replanning that shifts more than 10% of a weekly production or replenishment plan	Planning lead	4 hours	No
Premium freight above $50,000 approval	Any expedite decision above $50,000	Logistics director	2 hours	No
Customer allocation decision approval	Any allocation that reduces a committed customer quantity	CSCO with Sales	Same day	No
Plan-stability monitor oversight	Continuous check for order amplification and repeated replanning signatures	Supply Chain Chief of Staff	Continuous	No

Next to it on the same team

Supplier Collaboration

Forecast Collaboration

SC8A

Joint Planning Session

SC8C

All of Supply Chain

What this document is and is not

These procedures describe the modeled estate. more

Actions

What is waiting on a person

What one procedure document gives you, and what to check before you treat it as the standard.

151

named approvers appear across the library

Every decision point on every procedure carries a job title, not a queue. more

143

steps in the library hand their unit to another function

A handoff is where a procedure stops being one team’s problem. more

controls exist in the estate, and they belong to no procedure in particular

Controls and exception classes are held estate-wide. more

Operations

What this desk is allowed to start

A surface that only reports is not operable. more

Trigger and bound

A procedure document prints purpose, scope, entry and exit, the numbered steps with the actor on each, the roles and their RACI position, the swimlane, the decision points and escalation, the handoffs, the governing rules with version and approver, the systems by rule and the timings. more

Live observability

What the record shows right now

The whole library, by lane, so a single document can be read against the estate it came from. more

Current distribution

2,748 steps

Agent, inside the function1,38951%

Agent, on the shared spine85131%

Person deciding at a gate50818%

Is policy and strategy coming to fruition

Whether the written intent is holding here

Half. The document is complete and every actor on it is measured more

Not holding on the record

A procedure here carries a version, an approver, an in-force date and a last-review date. more