Sub-function
Sourcing & RFx
Owns sourcing event work end to end inside Procurement & Source-to-Pay. Runs 3 lines across 21 stations, drains the repeatable share into the S2P tower, and holds 4 human gates.
Estate rating
BBB
70 / 100
Authoring, issuing and normalizing bids run without a human. Award is always a human decision because it creates a commercial relationship and a legal commitment.
Agents
9
Lines
3
Units / wk
9,765
Timetable vs actual
18.6h → 16.6h
Cost / unit
$10
was $29
Run-rate saving
$9.4M
annualized at this volume
The 9 agents running this sub-function
Grouped by what they are for, not by where they sit. The agent org is process-shaped.
Sourcing Orchestrator
Owns the sourcing & rfx lane end to end. Sequences the other agents, holds the timetable, and decides what surfaces to a human.
ceiling A3 · escalates to Escalates to Director, Strategic Sourcing when the unit falls outside the decision envelope or confidence drops below the floor.
Requirement Capture Agent
Runs the repeatable portion of sourcing & rfx inside the shared transaction spine at spine cost and spine controls.
ceiling A3 · escalates to Escalates to Director, Strategic Sourcing when the unit falls outside the decision envelope or confidence drops below the floor.
Bid Analysis Agent
Runs the repeatable portion of sourcing & rfx inside the shared transaction spine at spine cost and spine controls.
ceiling A3 · escalates to Escalates to Director, Strategic Sourcing when the unit falls outside the decision envelope or confidence drops below the floor.
Supplier Longlist Agent
Executes the sourcing & rfx step it owns, posts its evidence, and hands the unit to the next stage.
ceiling A3 · escalates to Escalates to Director, Strategic Sourcing when the unit falls outside the decision envelope or confidence drops below the floor.
RFx Authoring Agent
Executes the sourcing & rfx step it owns, posts its evidence, and hands the unit to the next stage.
ceiling A3 · escalates to Escalates to Director, Strategic Sourcing when the unit falls outside the decision envelope or confidence drops below the floor.
Clarification Agent
Executes the sourcing & rfx step it owns, posts its evidence, and hands the unit to the next stage.
ceiling A3 · escalates to Escalates to Director, Strategic Sourcing when the unit falls outside the decision envelope or confidence drops below the floor.
Total Cost Modeling Agent
Executes the sourcing & rfx step it owns, posts its evidence, and hands the unit to the next stage.
ceiling A3 · escalates to Escalates to Director, Strategic Sourcing when the unit falls outside the decision envelope or confidence drops below the floor.
Sourcing Policy Agent
Holds the rules that bind every other agent in sourcing & rfx. Versions them, tests them against live decisions, and blocks work that breaches them.
ceiling A3 · escalates to Escalates on any decision that would breach a live policy version, with the clause cited.
Sourcing & RFx Challenger Agent
Adversarial reviewer for sourcing & rfx. Argues the opposite case on every position and flags where the evidence does not carry the claim.
ceiling A3 · escalates to Escalates when a ratified position is still running against a break condition it flagged.
Estate rating breakdown
Seven control dimensions. Judgment readiness runs against autonomy on purpose.
People
What the humans stopped doing, and what they do now.
Redeployed into control design and independent testing.
Lines running in this sub-function
Each line is a workflow. Click a line to walk it station by station.
Strategy positions this sub-function holds
An agent that only executes is a robot. These are the calls it made, the argument against each one, and what would prove it wrong.
Sourcing & RFx Operating Position
In challengev3Which parts of sourcing & rfx should deliberately stay human, and how do we defend that against a cost argument?
Hold the ceiling at A3 for sourcing & rfx. Authoring, issuing and normalizing bids run without a human. Award is always a human decision because it creates a commercial relationship and a legal commitment. Raise it only after two consecutive quarters where the override rate stays under five percent and every override has a written cause.
confidence
74%
The challenge — Sourcing & RFx Challenger Agent
Sourcing & RFx Challenger Agent argues the recommendation leans on 3 quarters of data from a period with no volume shock. The confidence band overlaps the alternative, and the position does not say what it would take to be wrong. Recorded as a dissent, not a block.
Break conditions
- ·Override rate rises above 9 percent for two consecutive months
- ·Cost per sourcing event stops falling while volume keeps rising
- ·A control failure in this lane reaches a customer or a regulator
Evidence gaps
- ·No external comparator on a like-for-like unit definition
- ·Exception cases under $59k are sampled, not fully measured
| Alternative considered | Cost | Risk | Verdict |
|---|---|---|---|
| Hold the current position | $463k run rate | Known and priced. Cedes ground if comparators move faster. | live |
| Raise the ceiling one level now | $998k to build controls | Override rate is 11 percent; raising the ceiling before that settles imports the error into production. | rejected on evidence |
| Move the exception tail to the spine | $598k transition | Loses local context. Rework risk on the cases that are hardest to recover. | under review |
Policy register
The rules the agents above are bound by. Version, owner, approver, and the agents each rule constrains.
| Ref | Rule | Scope | Owner agent | Approved by | Version | Status |
|---|---|---|---|---|---|---|
| PR3-POL-200 | Sourcing & RFx Decision Envelope Agents in this lane may act without a human when the sourcing event sits inside the stated value, risk and confidence envelope. Outside it, the unit holds at a gate with a named approver and a running clock. binds 6 agents · US · Canada | envelope | Sourcing Policy Agent | Director, Strategic Sourcing | v2.2 | Active |
| PR3-POL-201 | Sourcing & RFx Evidence Standard Every autonomous decision writes inputs, the rule version applied, the model and prompt version, the output and a reversal path. An action with no evidence record is treated as a control failure, not a fast decision. binds 6 agents · Global · EU | evidence | Sourcing Policy Agent | Director, Strategic Sourcing | v4.6 | Active |