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Q-0003 · Population ruling
Financial assertion evidence: 601 records are past the date the schedule set for them
Authorize destruction for the population, or place a hold on it and name the matter the hold rests on.
High materialityAssuranceFinanceRetention dateOpen
Consequence
87
of a possible 100, from four factors
Rank in this queue
2nd
of 11 open items held by Jordan Ellis
Records covered
601
One ruling settles all of them, so it enters as one item.
Work held behind it
601
items that cannot move until this is decided
Waiting
0 min
raised 2026-08-17 by Records schedule, automated review
Why it is ranked where it is
Four factors, scored out of 40, 30, 20 and 10, added to 87.
The commitment it breaches
Is there a window on this, and did it close?
40 / 40
The destruction date sits on each record rather than on the class, so the queue cannot name one date for the population. What it can say is that 601 records are already past theirs, and a commitment already passed is a commitment breached however it is dated.
Measured from: Point scale out of 40: a window already closed scores 40, less than a quarter of the window left scores 28, inside the window scores 14, no window at all scores 0.
The work it holds
How much is stopped behind it?
24 / 30
601 records are held past their date. Nothing downstream stops until they are dealt with, but every day they sit there is a day the published schedule is not being followed.
Measured from: Point scale out of 30, on the count held behind the item: 1,000 or more scores 30, 100 or more scores 24, 25 or more scores 18, 5 or more scores 12, 1 or more scores 6, nothing held scores 0.
The money at stake
What band does the record itself carry?
15 / 20
No money figure exists on a retention population. It is banded high because keeping a record past the date the estate publishes for it is a breach of that schedule, and a breach is not priced here.
Measured from: Point scale out of 20, on the materiality band: critical 20, high 15, medium 9, low 4.
Whose clock it is
Is the deadline ours, a regulator’s or a court’s?
8 / 10
The retention class the record was filed under. Once the date passes, holding the record is itself the exposure.
Measured from: Point scale out of 10, on whose deadline it is: statutory 10, retention 8, board or committee 6, audit 5, expiry 4, service level 3, no clock 0.
The score is carried mainly by commitment breached, which contributes 40 of the 87 points on this item. All four factors score above zero on this item.
The ranking is a scheme, not a measurement. Four factors are scored out of 40, 30, 20 and 10, and the four scores are added. The ceilings were chosen by us and no one has yet agreed them. What is measured is each factor underneath: the window and whether it closed, the count held behind the item, the band on the record and whose deadline applies.
The whole context, here
Everything the decision needs, so the queue is not a routing table.
What is being asked
Authorize destruction for the population, or place a hold on it and name the matter the hold rests on.
Why it is waiting
Statutory accounting retention in the majority of operating jurisdictions, aligned to the longest applicable period rather than the shortest. Deleted at seven years from the close of the reporting period, provided no legal hold is in force on the record or its unit. The class covers 601 records across US · UK · DE · SG · AU. Dated at assembly. The population behind this item has no single date on which it was raised, so the queue uses the moment it was assembled and says so rather than picking one record’s date and presenting it as the item’s.
Kind
Population ruling
One ruling settles a whole set of records.
Money on the record
No figure carried
The source record carries no dollar figure. The money factor is scored from the materiality band instead.
An item is one decision, not one record. Where a page holds a homogeneous population that one ruling settles, the population enters as a single item and states how many records it covers. That is why the number of items is far smaller than the number of things waiting.
The clock on it
Retention date
Deadline
None set
Nothing on this item names a date it has to be done by.
Whose clock
The retention class the record was filed under. Once the date passes, holding the record is itself the exposure.
Measurable against a recorded date.
Measured. The count of records past their date is stored on the retention class as the number due for review.
Commitment: Records schedule FIN-7Y, 7 years
Where it came from
The queue holds no work of its own.
Records and Retention
/retention · FIN-7Y
That page counts 2,833 waiting and places 6 items here. The counts differ because a homogeneous population enters as a single ruling.
How items are formed from that page: One item per retention class. Disposal is authorized class by class, not record by record.
The action that page names is: Dispose of records that are past their date. Clearing this item is that same decision.
What the queue will enforce
Checked at submission, not at display.
Authority to sign
Within the cap
The register carries a grant that covers this item at this value. No grant reference is recorded against the item.
Separation of duties
No rule engaged
No separation rule is engaged on this item.
One separation rule blocks and five report. Concentrating decisions on one surface makes that difference load bearing: the queue refuses a self-raised item at the point of submission under SOD-01, and records but does not stop the other five.
Who holds it, and who covers
Jordan Ellis · Director, Financial Control
Addressed to
Jordan Ellis
Routing is by remit alone. Nothing about the value of an item changes who receives it, only whether the person who receives it can sign it.
Cover
Daniel Petrov
Chief Accounting Officer
The one arrangement on this board that raises the ceiling instead of lowering it. The covering post signs for a hundred times what this one may, which still does not reach every item in the queue: the count that stays above even the raised cap is shown against the absence.
The cover board Decide it here
The outcome, the reason and the note go in one submission, and the evidence record is written on the way through.
Take the decision as asked. The item closes.
Note written onto the record
What has already been decided on this item
0 decisions on the record
Nothing has been decided on this item yet. The first submission made here will appear in this list with its evidence sequence.
Decisions already on the record were reconstructed from the source rows at assembly and carry no spine sequence. A decision taken here writes one, and the sequence is shown against it.
What this item page is, and what it is not
This page carries the whole of one decision: what is being asked, the four scores that put it where it sits, the clock that applies, the page the row still lives on, and the two rules the queue will check when the submission is made. Deciding it here is the same act as deciding it there. There is no second copy of the work.
The consequence score is ours. The four things underneath it are measured, but the ceilings that turn them into a single number out of 100 were chosen by us and have not been agreed with anyone. Read the factors, not the total, if the two ever disagree.
The authority and separation checks shown above are statements of what will happen at submission. They are enforced by the server when the form is sent, not by hiding controls on this page, so a refusal always names the rule that produced it.