Standard operating procedure · CS9C · Customer Service

Calibration Cycle

Analytical procedure owned by Quality & Coaching in Customer Service. 5 numbered steps, 1 of them a person deciding and 4 of them agent work … more

Customer Service manual Service view

Procedure code

CS9C

Analytical

Rule versions in force

v4.8 · v4.2 · v1.3 · v3.6

4 governing rules stacked over it

In force since

2025-05-24

Earliest effective date across those rules

Last reviewed

2026-06-13

Latest review date across those rules

Rules approved by

Director, Service Quality

Rule health

3/4

0 under review · 1 superseded

There is no document register behind this header. The version, the dates and the approver names are read off the governing rules this procedure runs inside, which is the closest thing the estate holds to a document control record. Nobody wrote these procedures. There is no document library behind this page and no Word file anywhere in the estate. Every procedure below is generated from rows this platform already holds: the line and its ordered stations, the owning team and the person accountable for it, the policy items bound to that team, and the governance gates seeded against the function. The steps, the owners, the gates, the approvers, the dwell times and the volumes are read straight off those rows. The sentences that join them together are generated. Read a procedure as the estate describing itself, not as a document somebody signed.

Purpose and scope

What this procedure is for and where it stops

To run calibration cycle to one repeatable standard inside Quality & Coaching, part of Customer Service. more

Entry condition

Runs analytical. Starts when a leader asks the question.

Exit condition

The unit clears update rubric. more

In scope

Every unit of calibration cycle raised inside Quality & Coaching, from the trigger below through to the final step.
4 of the 5 steps, which run without a person present.
1 decision that stops the line until a named person releases it.

Out of scope

Anything outside the envelope set by the owning team. It leaves the line at a gate and becomes the named approver's decision.
Work that belongs to another function. This line records no handoff, so nothing leaves it mid-flow.
Shared-spine work. This line has none; every step is done inside the function.

Who owns it

Runs the line

Quality Orchestrator

Accountable person

Director, Service Quality

The end of the escalation path. Above them sits Customer Service Chief of Staff for the function.

That team’s remit

Owns quality review work end to end inside Customer Service. more

That remit describes the whole team, not this one procedure, so its counts are larger than the ones on this page.

Autonomy

64% now · ceiling 72%

Scoring at 100 percent coverage is a genuine agentic unlock. more

The procedure, step by step

5 numbered steps · 1 of them stop for a person

A step is one station on the line. more

No.	Step	Who does it	What happens	System of record	Time on the step	In flight
01	Select set Agentworkflow	Interaction Sampling Agent	Interaction Sampling Agent performs this step unattended at the workflow layer, inside the envelope its owning team has set, and writes an evidence record naming the actor, the authority it acted under and the digests of what it read and wrote.	Customer Relationship Management	2.1 hrsstandard 3.9 hrs	7
02	Score independently Agentworkflow	Quality Scoring Agent	Quality Scoring Agent performs this step unattended at the workflow layer, inside the envelope its owning team has set, and writes an evidence record naming the actor, the authority it acted under and the digests of what it read and wrote.	Contact Center Platform	5.9 hrsstandard 10.1 hrs	34
03	Compare Agentworkflow	Calibration Agent	Calibration Agent performs this step unattended at the workflow layer, inside the envelope its owning team has set, and writes an evidence record naming the actor, the authority it acted under and the digests of what it read and wrote.	IT Service Management	5.2 hrsstandard 8.6 hrs	36
04	Resolve variance HumanpolicyDecision	Director, Service Quality Releases: Director, Service Quality	Work stops. Director, Service Quality reviews what the line has produced and either releases the unit or sends it back. Nothing downstream of this step runs until that decision is made.Holds until: Held for a named human when the unit exceeds the quality review decision envelope, when confidence falls below the floor, or when a policy clause is engaged.	Customer Relationship Management	24.6 hrsstandard 43.2 hrs	9
05	Update rubric Agentworkflow	Compliance Screening Agent	Compliance Screening Agent performs this step unattended at the workflow layer, inside the envelope its owning team has set, and writes an evidence record naming the actor, the authority it acted under and the digests of what it read and wrote.	Workforce Management	2.4 hrsstandard 5.3 hrs	34

The swimlane

The same steps, laid out by who is holding the work

Three lanes: a person deciding, an agent working, and the shared services spine. more

Person1 station and 61% of the dwellAgent4 stations and 39% of the dwellShared spine0 stations and 0% of the dwell2 crossings between lanes

Human

decides

Agent

does the work

GBS

shared spine

System

attributed by rule

Customer Relationship Management

Contact Center Platform

IT Service Management

Customer Relationship Management

Workforce Management

Click any station to see who does it, what it costs in time, the rule that gates it and the system attributed to it.

Run the procedure

One unit walked along that swimlane on the happy viable agentified path

Press run and a single unit enters at station 01. Each station takes exactly the dwell this platform records for it and is held by whoever the estate says holds it. more

speed

worked clock

00:00

allowance clock

00:00

stations cleared

0/5

the happy path, worked time0 min of 40 hrs

the same run against its allowance0 min of 3.0 days

Human

decides · 1

Agent

does the work · 4

GBS

shared spine · 0

run log

Nothing has happened yet. more

where the worked time goes40 hrs a unit

Person25 hrs · 61%Agent15 hrs · 39%2 crossings between lanes

what makes this path viable

The lanes are the recorded lanes. 1 of the 5 stations stop for a person and every one of them still does on this run.
Every one of the 1 decision is still taken by the person who holds it. The happy path is that each one is released first time, not that it is skipped.
The owning team is held to a 72% autonomy ceiling and this run sits at 39% unattended, inside it.
4 systems are attributed across the stations, and 0 of them are connected. Nothing in this run has been watched executing against a real system of record.

what would have to change

One decision, held by Director, Service Quality. more

stays with a person

04 Resolve variance — The last decision on the line. Something on every procedure ends with a person, so this one is never offered.

what this run is, and what it is not

This is a run, not a forecast. more

Happy means nothing goes wrong: no station raises an exception, no gate sends the unit back, no rework loop fires and nothing sits in a queue between stations. more

The second clock is the allowance. more

A decision may be handed to the agent lane only if two things hold … more

The run reads the station rows only. more

What this run does not model: arrival patterns, contention between procedures for the same person, shift patterns, weekends, learning curves, and the cost of anything. more

Run it again, going wrong

The same unit, the same stations, broken the way the estate already records breaking

This is the same unit on the same stations, breaking. more

No break below was chosen. more

One play head, two tracks, the same scale. The clean run stops when it runs out of stations; the other one keeps going.

As written

5 stations, nothing waiting, nothing sent back

0 min of 40 hrs

now Select set · Interaction Sampling Agent · 2.1 hrs

As the ledger has it

the same stations, plus 3 categories the estate already counts

0 min of 45 hrs

now Select set · Interaction Sampling Agent · 2.1 hrs

personagentshared spinework the break addsnobody working it

What breaks, and where it is counted

No break below was chosen. more

What the two runs say together

3 counted categories land on this procedure. more

What this run cannot claim

These breaks are shown together on one unit so the shape of a bad day fits on one screen. more

Two clocks run. Worked time is the sum of the time the work is actually being done … more

Roles and responsibilities

6 named parties

The responsibility grid is assigned by a rule, not lifted from a chart. more

Party	RACI	Steps	Duty	Escalates to
Quality Orchestrator orchestrator	Runs the line	0	Sequences this line, holds its timetable and decides what has to surface to a person. more	Raises to Director, Service Quality when a unit falls outside the envelope or confidence drops below the floor.
Interaction Sampling Agent agent A3% autonomy · ceiling A3% 91% clean · 1% overridden	Responsible	1	Executes the quality & coaching step it owns, posts its evidence, and hands the unit to the next stage.	Escalates to Director, Service Quality when the unit falls outside the decision envelope or confidence drops below the floor.
Quality Scoring Agent agent A3% autonomy · ceiling A3% 94% clean · 4% overridden	Responsible	1	Watches quality & coaching continuously. more	Escalates to Director, Service Quality when the unit falls outside the decision envelope or confidence drops below the floor.
Calibration Agent agent A3% autonomy · ceiling A3% 92% clean · 8% overridden	Responsible	1	Executes the quality & coaching step it owns, posts its evidence, and hands the unit to the next stage.	Escalates to Director, Service Quality when the unit falls outside the decision envelope or confidence drops below the floor.
Director, Service Quality person	Accountable and responsible	1	Holds 1 decision on this line. more	Accountable to Director, Service Quality for the decisions held here.
Compliance Screening Agent agent A3% autonomy · ceiling A3% 89% clean · 8% overridden	Responsible	1	Executes the quality & coaching step it owns, posts its evidence, and hands the unit to the next stage.	Escalates to Director, Service Quality when the unit falls outside the decision envelope or confidence drops below the floor.

Decision points and escalation

1 places this procedure stops

04 · Resolve variance

24.6 hrs

Held for a named human when the unit exceeds the quality review decision envelope, when confidence falls below the floor, or when a policy clause is engaged.

Director, Service Quality

Handoffs out of this procedure

Nothing leaves this procedure for another function. It completes inside Quality & Coaching.

The rules this procedure runs inside

4 governing rules

Quality & Coaching Decision Envelope

superseded

CS9-POL-200 · envelope · vv4.8

Agents in this lane may act without a human when the quality review sits inside the stated value, risk and confidence envelope. more

Approved by Director, Service Quality · in force 2026-01-01 · reviewed 2026-06-13

Binds Interaction Sampling Agent, Calibration Agent, Coaching Plan Agent, Compliance Screening Agent, Agent Performance Agent

US · Canada

Quality & Coaching Evidence Standard

active

CS9-POL-201 · evidence · vv4.2

Every autonomous decision writes inputs, the rule version applied, the model and prompt version, the output and a reversal path. more

Approved by Director, Service Quality · in force 2025-12-01 · reviewed 2026-05-15

Binds Interaction Sampling Agent, Calibration Agent, Coaching Plan Agent, Compliance Screening Agent, Agent Performance Agent

LATAM · US

Quality & Coaching Escalation Rule

active

CS9-POL-202 · escalation · vv1.3

Escalation is mandatory when confidence falls below the floor, when two options sit inside the confidence band, or when a break condition on a ratified position fires. more

Approved by Director, Service Quality · in force 2025-09-25 · reviewed 2026-05-12

Binds Interaction Sampling Agent, Calibration Agent, Coaching Plan Agent, Compliance Screening Agent, Agent Performance Agent

Global

Quality & Coaching Autonomy Ceiling

active

CS9-POL-203 · ceiling · vv3.6

The ceiling for this lane is 72 on the platform scale. more

Approved by Director, Service Quality · in force 2025-05-24 · reviewed 2026-05-24

Binds Interaction Sampling Agent, Calibration Agent, Coaching Plan Agent, Compliance Screening Agent, Agent Performance Agent

Global · EU

Systems this procedure touches

4 named · 0 connected

System attribution is a rule, not a reading. more

System	Vendor	Domain	Criticality	Steps	Connection
Customer Relationship Management	Salesforce Sales Cloud	crm	critical	2	modeled
Contact Center Platform	Genesys Cloud CX	service	high	1	modeled
IT Service Management	ServiceNow ITSM	itsm	high	1	modeled
Workforce Management	NICE WFM	service	medium	1	modeled

0 of the 4 systems on this procedure is connected to the platform, and none of the twenty-six in the estate register is. 3 of them are marked as taking a write back, which is a property of the system, not a live path from here.

How it performs

End to end

40.1 hrs

Summed from the time each step sits, standard 3.0 days — running at 56% of the standard.

Touchless

57%

Agent share

80%

A week

In flight

120

Effort a week

1,478 human minutes · 927 agent minutes

Volume multiplied by the time on each step. more

Assurance over this procedure

4 governance gates sit above it

The twenty-four controls and eighteen exception classes in this platform are held at estate level … more

Gate	What trips it	Who releases it	Clock	Waivable
Refund or remedy above $500 approval	Any single remedy exceeding $500 in customer value	Service manager	4 business hours	No
Vulnerability or hardship indicator escalation	Any signal of hardship, bereavement, distress or safety risk	Trained human specialist	Immediate	No
Legal complaint or regulatory reference escalation	Any legal threat, regulator mention or formal complaint	Legal and service leadership	2 hours	No
Departure from published remedy approval	Any resolution outside the published remedy catalog	Service manager	1 business day	No

Next to it on the same team

Quality & Coaching

Sample to Coaching Action

CS9A

Compliance Screening

CS9B

All of Customer Service

What this document is and is not

These procedures describe the modeled estate. more

Actions

What is waiting on a person

What one procedure document gives you, and what to check before you treat it as the standard.

151

named approvers appear across the library

Every decision point on every procedure carries a job title, not a queue. more

143

steps in the library hand their unit to another function

A handoff is where a procedure stops being one team’s problem. more

controls exist in the estate, and they belong to no procedure in particular

Controls and exception classes are held estate-wide. more

Operations

What this desk is allowed to start

A surface that only reports is not operable. more

Trigger and bound

A procedure document prints purpose, scope, entry and exit, the numbered steps with the actor on each, the roles and their RACI position, the swimlane, the decision points and escalation, the handoffs, the governing rules with version and approver, the systems by rule and the timings. more

Live observability

What the record shows right now

The whole library, by lane, so a single document can be read against the estate it came from. more

Current distribution

2,748 steps

Agent, inside the function1,38951%

Agent, on the shared spine85131%

Person deciding at a gate50818%

Is policy and strategy coming to fruition

Whether the written intent is holding here

Half. The document is complete and every actor on it is measured more

Not holding on the record

A procedure here carries a version, an approver, an in-force date and a last-review date. more